Invoice Generator

Invoice Generation

We understand that sellers and buyers in Eximpe rely on invoices to ensure that trade with other nations runs smoothly. An export invoice is used to process payments and to make sure your goods cross borders easily, are paid promptly and follow the rules for international trade.

What is an Export Invoice?

An export invoice shows the specifics of the deal between the exporter and the buyer from another country. It provides details about the goods or products being traded and must be presented for clearing goods, paying and making insurance claims. Your invoice must be identical to other paperwork in shipping and payment to prevent any conflicts or delays.

Key Components of an Export Invoice

To comply with international standards and ensure your shipments are processed without delay, your invoice should include:

• Exporter details: Information about exporters includes their names, addresses, phone numbers and unique identifiers such as GSTIN, PAN and IEC Code (only for Indian exporters).
• Buyer (importer) details: You must provide the name, address and tax ID of the buyer, since the importing country requires it by law.
• Unique invoice number and date: An invoice number and date must be included on all documents and should not be repeated for other transactions.
• Description of goods or services: Every product should be described by labeling it with its name, parameters, HSN/SAC code, quantity, unit cost and total amount.
• Payment terms and currency: Please include how to make payments (for example, advance, net 30 days) and mention the currency name.
• Method of payment: Give an explanation of the method you plan to use for payment (for example, wire transfer or letter of credit).
• Weight and quantity: Specify the total and packed weight, amount and how the goods will be packed.
• HS (Harmonized System) code: Classification codes help to clear customs and work out the duty.
• Incoterms: Discuss the exact Incoterms as they explain what each party should do about shipping, insurance, and customs.
• Country of origin: State where the goods were manufactured or produced.
• Transport details: Include the types of transportation used, the route and the marks on the ship.
• Additional charges: Any freight, insurance, or certification costs.
• Certification and language: Some countries require certified invoices or translations—check requirements with your buyer or local chamber of commerce.

Why Use Eximpe's Invoice Generation Tool?

• Minimizes errors: Our automated solution allows us to reduce mistakes and ensure each crucial detail for customs is present.
• Easy to use: Prepare invoices in the formats, currencies and languages needed by businesses across the globe and local laws.
• Professionalism: Standardized templates ensure your invoices are polished and consistent, building trust with partners and clients.
• Integration: Seamlessly connect with your financial systems for easy data sharing and record-keeping.
• Compliance: Stay up-to-date with international trade regulations, tax calculations, and documentation standards.

Best Practices for Invoice Generation

• Check twice that everything is correct, and pay special attention to both HS codes and payment arrangements.
• Make sure all the information on the invoice is the same as that on the other shipping and banking documents.
• Once you are finished writing your email, store a copy for reference before finishing and sending it.
• Ensure you upload any necessary files and apply digital signatures to the documents.

Frequently Asked Questions